Heads up, because this will likely start happening more regularly in the next six months:
If a person sends a bot (will be marketed as an ”AI assistant”) to participate in their place at an online meeting you are hosting, your safest option is to kick it out. That bot will be recording everything and using it for things that meeting participants have not consented to.
Updates:
Google Duet is the most talked about at the moment, but we also started getting pitches for CEOs of companies that make these to be on our podcast…
https://www.businessinsider.com/google-duet-ai-attend-meetings-workplace-productivity-2023-8?op=1&r=US&IR=T
Yes, I know recording meetings can aldready be a problem but this will certainly amplify, and perhaps normalize, the practice - I also wrote about issues with asking consent too late in meetings, here: https://axbom.com/consent-for-recording-meetings/
So even if the bot asks consent (by voice?) as soon as it joins a meeting, this won't be enough in many cases. It would also have to disclose subprocessors and data management practices. Imagine starting a meeting with this and each participant having to respond 😬
Anyway, this was just my observation and take on it. From a data protection perspective you have responsibilities as a meeting host if you know it's being recorded, hence why I wrote "you are hosting".
And yes, I am in the EU.